Bayside Basketball · Club communication
Getting started with Slack
Everything coaches, managers, committee members and families need to get started with Slack, update their profiles, find their channels and stay connected.
Please accept your Bayside workspace invitation first. If you need access, contact your team manager or the club.
Download & sign in
Download Slack
Available on iPhone, iPad, Android, Mac, Windows and in your browser.
Install Slack on your phone or computer, or use it in a web browser. We recommend the mobile app for announcements and messages while you are at training or games.
1
Accept your Bayside Basketball invitation. Use the invitation email you received from the club.
2
Sign in or create a Slack account. Follow the on-screen instructions for your invited email address.
3
Open the Bayside workspace. Check that you can see the channels relevant to your role or team.
4
Update your profile. Follow the club naming guidelines in the next section.
💡 Not received an invite? Contact your team manager or the club rather than creating a separate workspace.
Set up your profile
With more than 150 Bayside Basketball members on Slack, profiles help us know who we are speaking with and which player, team or club role someone is connected to. Please update yours after joining.
1
Open your profile in Slack, then choose Profile and Edit profile.
2
Update your Full name using the appropriate Bayside format below.
3
If you hold a club role, put your role in your Full name and your children’s details in the Title field.
4
Save changes. Adding a recognisable profile photo is encouraged.
Parents & guardians
Use Parent Name – Player Name (Age Group). Include multiple children if applicable.
Full name
Erin Crawford - Mason (U16) and Travis (U14)
Coaches, managers & club officials
Put your official club role in Full name and your player details, if any, in Title.
Full name
Erin Crawford - Manager U16B Breakers
TitleMason (U16) and Travis (U14)
💡 Why this matters: Accurate profiles make it easier to identify the right parent, coach or manager and keep club communications organised.
Understanding Slack Channels
Slack channels are organised around the season, your club role and your team. This helps everyone find the right information and keeps conversations organised throughout the season.
| Channel | Purpose |
|---|---|
| Season Name and Year | Club-wide updates, announcements and general information for the season. |
| Managers – Season Name and Year | Communication for team managers, including administration, coordination and club updates. |
| Coaches – Season Name and Year | Coaching information, resources and discussions relevant to the season. |
| Your relevant age group team – Season Name and Year | Your team's channel for training, game details, availability and team-specific communication. |
Example team channel
U14B Bombers – Season Name and Year
This channel is for members connected to the U14 Boys Bombers team and keeps their team communication in one place.
💡 Tip: Choose the channel that matches your message. Use your team channel for team updates, the coaches or managers channel for role-specific matters, and the season channel for club-wide information. You will only see channels that you have been added to.
Tagging people
Use mentions to draw attention to a message. Type the @ symbol and select the correct person from Slack's suggestions.
| Mention | When to use it |
|---|---|
| @Person | Notify one specific member when you need their input or action. |
| @here | Notify members who are currently active in the channel; use sparingly. |
| @channel | Notify everyone in the channel, subject to Slack permissions and notification preferences; reserve for important messages. |
Example
Hi @Kurt, can you please confirm Sunday's training arrangements?
💡 Good practice: Tag the right person rather than notifying an entire channel unnecessarily.
Replying in threads
Threads keep replies under the original message, so channel conversations remain easy to follow.
1
Find the message you want to respond to.
2
Choose Reply in thread (tap or hover over the message to see the option).
3
Type your reply in the thread rather than creating a new channel message.
Coach: Can everyone confirm availability for this weekend?
Team Manager (thread reply): All confirmed from our team, thanks!
Managing notifications
Stay informed without being overwhelmed. In Slack, open your profile menu and find Notifications to adjust your preferences.
- Keep alerts enabled for direct messages and mentions.
- Watch important club announcement channels.
- Mute less relevant or particularly busy channels where appropriate.
- Set a notification schedule if you do not want alerts at certain times.
💡 Recommended: Keep the channels carrying important Bayside updates visible and avoid using @channel for routine discussions.
Slack tips & tricks
| Feature | How to use it |
|---|---|
| Search | Search messages and files. For example, type in:#coaches to narrow a search to one channel. |
| Emoji reactions | A thumbs-up can acknowledge a message without adding more replies. |
| Files | Share training plans, schedules and other resources in the right channel. Check who can access the channel first. |
| Save for later | Save or add messages to Later so you can return to them. |
| Direct messages | Use for one-to-one matters; use channels for shared information. |
| Pin important posts | Where permitted, pin information that people frequently need to reference. |
Communication guidelines
Slack works best when messages are clear, respectful and posted in the right place.
- Keep messages respectful, positive and professional.
- Use the relevant channel and reply in threads when continuing a discussion.
- Acknowledge important messages with a reply or reaction.
- Mention only the people who need to act.
- Respect volunteer time and avoid unnecessary notifications.
- Do not post sensitive player or family information in general channels. Use the club's approved private communication processes instead.
Need a hand?
For workspace access or missing channels, speak with your team manager or a Bayside Basketball administrator.
This Bayside Basketball guide covers the day-to-day essentials. Channel names and access depend on your club role and workspace membership.
